Job Summary

A new and premium diagnostics and radiology center in Abuja is hiring for an Executive Assistant to the MD.

Job Title: Executive Assistant
Location: Abuja
Department: Management
Reports To: Managing Director

Job Summary
To provide administrative support to ensure efficient operation of the MD’s office. To support Supervisors and employees through a variety of tasks related to organization and communication. To ensure effective inventory data entry of MD’s Office Inventory.

Key Responsibilities
• Answer phone calls, take messages, and handle correspondence.
• Schedule and coordinate appointments, meetings, and events.
• Prepare and edit Minutes of Meetings, documents, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Manage projects and conduct research as needed.
• Handle travel arrangements and itineraries.
• Interact with clients, vendors and visitors, providing exceptional customer service.
• Record, transcribe, and distribute minutes of meetings.
• Process and manage expenses and invoices.
• Maintain office supplies inventory by checking stock and anticipating needed supplies.
• Assist in the preparation of regularly scheduled reports.
• Utilize office softwares, such as MS Office, LIMS, etc., effectively.
• Ensure the smooth operation of office equipment, liaise with Admin to contact maintenance providers when needed.
• Provide assistance in other tasks or duties as required by the MD.

Required Qualifications & Experience
• Bachelor’s Degree or HND in Computer Science, Business Administration, Public Administration, Management Sciences, Health and Life Sciences, or related field.
• 3–5 years’ experience in a Secretary or Executive Assistant to a Senior Executive.
• Strong background in medical diagnostics or radiology centre operations (highly preferred).
• Demonstrated experience in KPI monitoring, compliance reporting, and audit documentation.
• Experience using ERP systems, LIMS, or inventory management software.
• Male (For Gender Balance).

Core Competencies
• Procurement supervision and vendor negotiation skills
• KPI tracking and analytical reporting
• Excellent written and verbal communication skills
• High attention to detail and documentation accuracy
• Proficiency in MS Office, ERP/LIMS, and reporting tools

Method of Application
Interested and qualified candidates should forward their CV/Resume and Cover Letter to: recruitment@chayimds.com using the position as subject of email.